Payroll
CSF uses a secure, automated payroll system to ensure timely and accurate payment to all employees and contractors. All payroll will be processed electronically through a payroll software of CSF’s choice (e.g., Gusto, ADP, or similar).
Payment Method and Schedule
All employees are paid via direct deposit into the account(s) they designate during onboarding.
Pay periods and schedules (e.g., biweekly or monthly) are established by CSF’s management and communicated in advance.
If a regularly scheduled payday falls on a weekend or recognized holiday, payment will be processed on the preceding business day.
Payroll Adjustments and Corrections
Employees should promptly review their pay statements for accuracy.
Any discrepancies, missing hours, or incorrect deductions must be reported immediately to the Designated Officer or payroll administrator.
CSF will correct verified errors as soon as practicable on the next available payroll cycle.
Lost or Returned Deposits
If a direct deposit fails or is returned due to an incorrect account number or closed account, employees must provide updated banking information immediately. Replacement payment will be issued only after verification of the error and confirmation of new account details.
Recordkeeping
All payroll records, including pay statements, deductions, and tax filings, are maintained electronically in compliance with applicable record retention laws and organizational policies. Employees may access their pay stubs and tax documents through the payroll portal.
Pay Deductions and Withholdings
CSF ensures that all required taxes and authorized deductions are properly withheld from employee pay in accordance with applicable laws and organizational policies.
Mandatory Withholdings
The following deductions are made automatically from each employee’s paycheck:
Federal income tax, based on the employee’s W-4 elections.
State and local income taxes, where applicable.
Social Security (FICA) and Medicare contributions.
Any court-ordered deductions, such as child support or wage garnishments.
Voluntary Deductions
Employees may authorize additional payroll deductions in writing, which may include:
Retirement plan contributions (e.g., 401(k), SIMPLE IRA, or other plan offered by CSF).
Health, dental, or vision insurance premiums.
Other employee-approved benefits or contributions consistent with CSF policy.
All voluntary deductions must be documented and approved by the employee before implementation. Employees may change or cancel voluntary deductions according to plan or payroll timelines.
Deductions for Overpayments or Adjustments
If a payroll error results in an overpayment, CSF reserves the right to recover the amount through payroll adjustment or direct reimbursement. Any such correction will be clearly communicated and scheduled in a manner that minimizes hardship to the employee.
Payroll Documentation
Each employee receives an electronic pay statement detailing gross pay, deductions, and net pay for each period. Employees are encouraged to review statements regularly and promptly report any discrepancies to the Designated Officer or payroll administrator.
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